Make This Your Most Productive Year Ever – 26 Tips – Goal-Setting
Make This Your Most Productive Year Ever - 26 Tips
Each year we start the year thinking about our goals, our job, our health, all the 'new' routines and commitments we make to ourself to make this our best year yet? but two weeks into January all our planning and resolution goes out the window! You can make this your best year ever by applying some of these simple ideas (and re-reading this article each year to keep you on track.Make a date. Make time in your diary to find a quiet, comfortable location to set your goals. I spend a morning at my favourite table in the tearoom of the Sheraton on the Park (a beautiful hotel in Sydney city) in January every year to review my goals and set new ones for the year ahead.No more New Year's Resolutions! Instead, focus on creating realistic goals for all areas of your life ? I call these your top 5.Take five. Create five categories for which to set goals: physical, educational, spiritual, financial, and relational. By setting goals for each of these areas of your life, you will be taking a balanced approach and not neglecting any important aspects of your life.Write it. You must write your goals down ? it makes them more powerful. Use positive language ? words like "I will" and "I am" ? this will help you to feel as though you have already achieved your goals and to change your behaviors accordingly, for example, "I am going to the gym three times per week". Make sure you allocate a specific timeframe for the completion of each goal, for example, "By the beginning of March, I am going to the gym three times per week". Now, identify a reward for achieving each goal ? don't just make a list of rewards, relate a specific reward to the achievement of a specific goal. This will inspire you even more toward the achievement of your goal. And finally, list the possible obstacles that will get in the way of you achieving each goal, and how you will overcome these. This will help you to pre-empt the things that might go wrong and immediately swing into action with your solution, rather than giving up on your goal.Review constantly. I have been told that the difference between a millionaire and a billionaire is that a billionaire reads their goals twice a day. Simple really. I keep a copy of my goals in several locations around my house (on the bathroom mirror, on the printer, outside the shower screen, on the fridge, on my bedside table and in my wallet), which makes it easy for me to see my goals and be reminded of what I am working towards several times a day.Use it or lose it! I recently read ? people who spend a thousand dollars or more each year on their personal development will increase their business by 20 percent. Read more books, attend workshops, find a new networking group, listen to tapes or CDs in your car, do online courses or enrol at college or university. Keep your brain active.Make time. Eliminate time-robbers from your day ? make a list of all the things you do that rob you of your time, such as watching too much TV, running errands inefficiently, checking and responding to your email too often, making long phone calls, waiting in traffic and even other people. Focus on controlling your time ? organising your day efficiently and getting rid of the things in your life that are not a high priority.Update your Resume. Make an appointment with yourself for one hour to update your resume. Be prepared. You never know when that job of your dreams might come along or if an internal opportunity becomes available.Create a paperless desk. Remove all paperwork from your desk: establish files for your projects; reference folders for information you need to access regularly; a reading file for articles, reports, journals and FYI documents; and a daily-file for administrative, miscellaneous and day-specific tasks, and keep these on shelves or in drawers.Out of sight, out of mind. Remove your in-tray from your desk or get rid of it all together if you can! Keep it out of sight so the contents don't distract you and so that people don't drop new items into it without you noticing.Hang a 'Do Not Disturb' sign. If you have an actual office with a door, this one is easy. But many workplaces today are open plan and it's difficult to alert people to the fact that you don't wish to be interrupted ? but there are ways around it. I know one workplace where each person has an item (in this case, a toy frog) which when placed on top of their computer means that they are not available ? that they are trying to concentrate on something. When the frog comes down, everyone knows they are available again. With the agreement of everyone in the team, this system works particularly well for an open plan environment. Another technique is to use headphones ? when people see you have headphones on they know you are not tuned-in to what's happening around you ? you don't even have to be listening to anything if you find that too distracting ? just put your headphones on to signal your 'do not disturb' request.Book a daily meeting with yourself. Block-out the first 60-minutes in your diary or calendar every day. Treat it as a standing commitment and protect it from being eaten into by other people's meeting requests. Overtime, people will learn that you are not available until a certain time (which will vary depending on when you schedule your 60-minutes) and they'll work around you.Unplug. Schedule one TV-free night each week. Switch off the set and instead listen to your favourite music, play a board or card game, read a book, enjoy a quiet meal by candle light (alone or with someone whose company you love), go on a date or soak in a bath. Start being aware of your television viewing habits and make a point of only watching programs that you truly enjoy and stop wasting precious time in front of the TV.Manage your reading. Create a reading file and put it in your briefcase. If you don't already have one, start a reading file and carry it with you on your way home. You can get through a surprising amount of reading while on public transport to and from work and while waiting in queues.VIPs Only. Surround yourself with VIPs (Very Inspiring People) and eliminate VDPs (Very Draining People). Spending more time with VIPs will inspire, motivate and invigorate you. Minimise your time with the VDPs in your life. It can be difficult to make the switch ? be strict with yourself and you'll reap the rewards of being among the VIP crowd.Where are you going next? Plan your next holiday, even if you're already on one! Block-out your holidays and short breaks at the beginning of each year. By scheduling and planning for your holidays in advance you'll not only have something to look forward to but you'll have a much better chance of avoiding the usual pre-holiday stress which comes with trying to complete everything before you go ? and much less chance of neglecting to take those much-needed breaks.Find a mentor. When you identify the person you believe would be a suitable mentor, spend some time watching them in action. Ask around to find out what other people's opinion of your chosen mentor are and find out all you can about their achievements, beliefs, values and way of operating. This will give you insight into them before you approach them about mentoring you.Leave a detailed message. Whether it is voicemail or with the person who does answer the phone. Make sure you include the time and date you called, a brief mention of what you are calling about and how and when they can contact you. If you are going to be difficult to catch or have scheduled some time during which you won't be taking phone calls yourself, by leaving a contact time you can avoid a frustrating game of 'phone tag'.Schedule email time. Email messages popping into your inbox all day long can be an enormous distraction, particularly if your email is set to alert you every time new mail arrives. To check in on your emails and respond to them as they arrive not only distracts you from whatever tasks or projects you are working on but can rob you of an entire day, responding to other people's needs while your own are neglected. Schedule a couple or a few times each day to check and respond to emails rather than constantly looking-in on your inbox or being bounced there by your email program with every new message.Your signature. Use your email program to create an email signature block that will automatically attach to all of your outgoing messages; it's a little like an email letterhead. It saves you the effort of including your contact information every time and brings a professional touch to your communications. You might simply include your name, business name, contact details and website or you might also include a sentence or two about your business, a special promotion you are running with a link to your website, or even a favourite funny or inspirational quote.Spelll chceck. Email makes each one of us an instant author ? and, that's not necessarily a good thing! Always, always re-read your emails before you send them to make sure they make sense and to fix any spelling or grammatical errors. I recommend you set your email to automatically spell-check every message before it is sent. And if you need a second opinion to check for clarity, tone or correctness, ask a colleague to look over it for you. It might be inconsequential to you, but a poorly worded email that conveys the wrong tone and is riddled with spelling and grammatical errors can destroy your creditability and relationships.Spring clean. Schedule time to clean out your email regularly, once a month should be enough to keep you on top of it. Empty your deleted items and any unnecessary sent items, and go through any completed project or task folders and ensure that anything you are keeping is essential to your records. Cleaning out your email will ensure you are managing your email files and disk space effectively.Set up systems. When using filing cabinets, decide how you will allocate your space to make it easiest to locate your files: for example, rather than mixing all your files together you might decide to keep current customer files in one drawer and potential customer files and marketing information in a separate drawer, or you might choose to store current projects in one drawer and research and reference information in another, or you might decide to file everything in alphabetical order ? you get the idea ? look at the type of files you have and decide how to logically divide them into categories. Then, label the front of each drawer with the type of files it contains.Colour it. Use colour coding to further systemise your files and to enable you to identify different types of files at a glance. Choose a range of coloured manila folders and allocate a different colour to use for different file types: for example, blue for customer files, purple for staff files, pink for project files and so on. Make a reference list of what each colour represents until you are familiar with your system.Create a confidence journal. We don't all feel confident every day and sometimes it helps to take note of our feelings and how situations affect us. By writing down how you feel each day in a confidence journal you can track your responses to situations and also identify areas of your like you might need some help with. Just do this for 30 days and then spend an hour at the end of the month assessing where you find your confidence gets shaken and then determine strategies to help you overcome that in future.Choose to be amazing! It's as simple as making a commitment to yourself every morning that you will have an amazing day. Remember, life is not a dress rehearsal ? we only get one performance, so let's give it our best!Neen is a Global Productivity Expert: by looking at how they spend their time and energy ? and where they focus their attention ? Neen helps people to rocket-charge their productivity and performance. A dynamic speaker, author and corporate trainer, Neen demonstrates how boosting your productivity can help you achieve amazing things. With her unique voice, sense of fun and uncommon common-sense, Neen delivers a powerful lesson in productivity.Subscribe to Neen's free monthly ezine at http://neenjames.com
Making Conflict Productive – Positive-Attitude
Making Conflict Productive
Conflict is unavoidable. How we respond to it makes a difference in its outcome. Personally I had never before given a whole lot of thought to turning the table on my conflict. Wouldn't it be a wonderful thing if we could all transform our battles so that we could profit from them?I did not have a whole lot of negative encounters in my young adult life. Things began to change rapidly however, after I became a mother of seven and a full time care-taker. Those who knew the ins and outs of my life continued to treat me with love and respect. I must say that unfortunately society on a whole was not as kind to a woman with seven young children. As a result I began to experience a decline in my self worth. Every negative encounter would make me feel a lot worse.I had one of my worst encounters at the pinnacle of my sliding self worth. On that day I momentarily forgot the lessons taught me as a child: important lessons which included forgiveness, kindness and the greatest fruit of the spirit, which was love. The realization of this came to me after I started to reflect on a comment a woman at my daughter's dance school made. She called my daughter "a little black girl."Dance class was just finished for my three-year-old. Some of the mothers were having idle chatter in the hallway. Two other moms and I were changing our children's clothes in a waiting room/ playroom. I was on one side of the room; the other mothers were on the other. One mother had a little boy and the other had a girl. The mother with the boy had him give the girl next to him a candy. It was Valentine's Day and this was the customary thing to do. I was not cognizant of the events that followed. I did however, hear the little girl's mother telling her child in a voice loud enough for me to hear, that my daughter was a little black girl. My daughter was very light skinned, enough so that the other child would not have been able to tell the difference between them.I looked over in the women's direction after the remark was made. The boy's mother looked shocked. She then instructed her child to give my daughter a candy. The child walked over immediately and handed my daughter the candy. She thanked him and he walked back to his mother.
Strangely enough I was not even offended. I just continued doing what I was doing without the slightest change in my demeanor.Just as I was about to walk out the door with my three children, the girl's mother's said to me, "Do you home school your daughter?"I had my seven-year-old daughter and my fourteen-month-old son with me. "Yes," I replied quite politely."How is that for you?" she questioned."Tedious at times but I need to spend time with her. When she was younger I had someone helping me with my children and I did not get to spend as much time with her.""Oh, you were working?""No. I never worked", I said sharply."When I lived in South Africa I had a maid." She was now on the defense.The little boy's mother tried to come to my defense at this point. "How could you expect her to work? She has three children.""No," I said pointedly. "I have seven children. Three birth children and four adopted children." I could tell that my response shocked the woman who had tried to come to my defense."There are seven children in the house?" she questioned. I did not respond. She took her son and left the room. The girl's mother did not. She inquired about my adopted children's mother. She then continued to tell me about a number of black women she came in contact with in South Africa. The women she talked about had numerous children. They were very poor and oppressed by their husbands. One woman who worked on this woman's parents' farm was tied up by her husband. She was then forced to watch on helplessly as her children starved to death. Another woman had eighteen pregnancies and only one child survived. Men had countless wives with many, many children. The families all had only one income. Her family, she stated, helped numerous black African women obtain sterilization at no cost to the women. On many occasions their husbands were unaware and their consent was not obtained.As if the picture she was painting was not vivid enough she paused and asked, "Have you ever been to Africa?""No," I replied and went on to tell her about some of the countries I had visited and some of the cultural problems I had encountered. Her response to what I was saying was that those were very common problems."Because something is common does not make it right. These kinds of behaviors have profound effects on people's lives," I said to her. I was more passionate about issues that directly involved children.She frowned at me and said, "You can say that because you understand." She took her child by the hand and exited the room. Her demeanor appeared rather unhappy. I must admit that I was confused. What was her point? Why be resentful of me? Was it because of all the sufferings she had seen in other black women lives and here I was living as leisurely as she? Did she interpret my silence as approval of her statement?The silence was in my children's best interest. The whole thing went over their heads. As we talked, her daughter ran around the room and played with my children. This could have been the whole reason for her unhappy appearance and her choosing to change her child on the other side of the room. It certainly did not have anything to do with candy but more to do with changing her child along side a black one. Her child did not fully get the message that day. Had I made a fuss both her daughter and mine would have learned the apartheid lesson.I learned about her family background in the short exchange we had. I was more saddened than impressed. The remark she made to her daughter had somehow clouded my mind. I see my daughter, as being more than just another little black girl. She is a precious gift to me from God. God in His infinite wisdom created all of us for His enjoyment. How colorless the world would be if he had made it all green. We need to take responsibility for our folly. There was no benefit in poisoning the mind of our children all in the name of protecting them from other innocent children.As I ponder over the events of that day it reminded of a poem I had written several years ago based on a similar experience that I had. I called the poem There's More to me. It says:When I am out there on my own,
No one knows about my home.
Some only care about the color of my skin,
And my knowledge doesn't mean a thing.
They judge me by what they see,
And there's no mention of the real me.There's more to me than meets the eye.
For I have a heavenly Father in the sky.
He even cares about the birds,
And in spite of what you've heard,
He knows my heart and very thoughts,
And all about the fights I've fought.There was a lot more to my daughter. She was a little girl who can say that she was the pride and joy of both her parents. She was a child whose parents were willing to take time out to invest it in her. Yet on that day as her mother I felt I had to defend my position. I had also learned the lessons by which society sometimes judge us. Outwardly I was very controlled, but inwardly I was beginning to doubt myself worth. I had years earlier made a conscious decision to put aside my career in order to raise my family. Having a profession was as equally important to me as having a family. I did not expect to have had sacrifice one for the other. That woman's words would have had very little effect on me if I had been able to come to terms with my new role in society. My precious role as a fulltime wife and mother was becoming obscure. I could not help but feel that I was being compared to those helpless women.A lot has changed for me since that encounter. I am now a published author. I gleaned from all my emotions that resulted from my challenges. I used them to create a poetry collection. The poem "There is more to me" is also a part of that collection. Appropriately named "Fantasy/Controversy or My Reality," the anthology was dedicated to hurting children everywhere. It is not only about adversity, but also the good, the bad, the happy and the sad. To continue my dream to make a difference in the lives of hurting children, a part of my royalties from this book will be contributed to agencies that provided services for abused children. For more information about this visit my web-site at http://home.earthlink.net/~rgarnesRuth Andrews Garnes was born in Belize the second of six children. She moved to New York City at age eighteen. After studying nursing she worked in the emergency room in Bellevue Hospital. She currently resides with her husband and seven children in the Houston Texas area. Having always had a heart for hurting children she adopted four sisters. Through her writings she hopes to be able to make a difference to hurting children everywhere by giving a voice to their struggles.